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Human Resources & Administration Manager 

Work Location  Malaysia	Employment Type  Full-Time； Hybrid	Reporting To  Chief Executive Officer (CEO)
Compensation StructureBase Salary + Performance Bonus	Working Mode  Day shift	Number of Vacancies  Several
Compensation  To be discussed during the interview.

 

▎ Role Mission 

Responsible for daily HR & administration, office space, assets procurement and management, vendors, travel, meetings, reception, and office operations for Malaysia and some of overseas offices. This role provides essential operational support for the firm’s global teams. 

▎ Responsibilities 

1. Recruitment : Manage full-cycle social and campus recruitment, covering demand collection, plan drafting, job posting, resume screening, interview coordination and offer follow-up. 
2. Verify payroll entries for new hires, resignations, leave, salary and performance adjustments; compile HR & payroll calculation and documents for audit compliance. 
3. Manage daily office operations, including workplace environment, meeting space, visitor reception, office supplies, and office equipment. 
4. Maintain asset records, including computers, monitors, servers, office furniture, access cards, and SIM cards. 
5. Handle administrative procurement, including office supplies, IT equipment, data center equipment, furniture, meeting services, and employee welfare items. 
6. Manage vendors such as property management, renovation, cleaning, security, courier, travel, hotels, insurance, and equipment service providers. 
7. Organize company meetings, management meetings, cross-region video conferences, and important visitor receptions. 
8. Assist with employee visas, travel, accommodation, reimbursement documents, and international travel arrangements. 
9. Implement administration policies covering office discipline, asset usage, conference regulation, travel standards, and cost control. 
10. Work with IT and operations teams to support office networks, access control, surveillance, meeting systems, and remote work environments. 

▎ Requirements 

1. Background in Administration, Business Management, Hospitality, Public Relations, Business, or related fields. 
2. Experience in office administration, procurement, vendor management, asset management, or general affairs is preferred. 
3. Strong execution ability, service mindset, communication skills, and attention to detail. 
4. Ability to coordinate across multiple locations, teams, and vendors. 
5. Familiarity with Windows office software and AI empowered application.  
6. Professional English language skill and good Chinese in communication. 

▎ Common Requirements for Role 

1. Alignment with the company’s global, technology-driven, and process-oriented operating model. 
2. Ability to collaborate across Singapore HQ and overseas subsidiaries. 
3. Strong confidentiality awareness; no disclosure of trading accounts, financial data, employee information, contracts, vendor information, or internal system materials. 
4. Detail-oriented, with records, approvals, reviews, and audit trails for important processes. 
5. Comfortable working in a fast-changing fintech startup environment. 
6. Ability to communicate in Chinese and English; some roles require strong English reading and writing skills. 
7. Familiarity with fintech, quantitative trading, data, AI, or cross-border corporate operations is a plus. 

▎Application Method 

Please send your resume (with photo) and scanned copies of relevant certificates to the recruitment email：career@utc.group.  

The email subject format shall be：  

「Position Applied – Intended Work City – Full Name」 

 

▎ Interview Process 

• Initial Screening Interview (Online/Phone): Assess the candidate’s professional background and overall fit for the role.  

• Practical Assessment: Complete job-related tasks in a simulated working environment to evaluate practical skills and execution.  

• Final Interview: Meet with the Chief Executive Officer (CEO) and relevant department leaders.