【Location】Ho Chi Minh City
We are a globally leading business and financial information company expanding our operations in Vietnam. We are about to establish a new branch in Ho Chi Minh City. We are seeking a highly organized and proactive Regional Administrative Assistant to support senior management in the Data and Engineering departments and coordinate daily operations within the region and global team. The ideal candidate should have extensive experience as an administrative assistant or office manager, capable of handling a wide range of responsibilities to support busy senior leadership. If you have experience providing administrative support in a fast-paced environment, enjoy diverse work, and thrive in a dynamic setting, we look forward to your application.
【Job Responsibilities】
1. Provide comprehensive administrative support to senior managers in the Data and Engineering departments, including managing schedules, coordinating travel, and handling daily operational tasks.
2. Continuously improve administrative processes and procedures to enhance efficiency and effectiveness within the team.
3. Organize regional events and manage logistics for internal and external activities, such as all-hands meetings, department meetings, travel arrangements, accommodations, and hosting regional and global partners.
4. Maintain a shared event calendar, send reminders, ensure smooth internal meetings and visits, and provide excellent customer service to all visitors.
5. Compile, edit, and distribute reports, presentations, organizational charts, and other required documents. Collaborate with relevant personnel to gather necessary information and record and share meeting minutes as needed.
6. Act as a core communication node, ensuring timely and accurate information sharing between departments and the global administrative team. Actively participate in global administrative forums.
7. Serve as the primary contact for internal and external inquiries, assess urgent situations, and take appropriate action, providing confidential support to senior management.
8. Support various ad-hoc projects and tasks as needed, adapting to changing office requirements.
【Qualifications】
– At least 7 years of administrative-related work experience, including office management or senior administrative assistant experience.
– Fluent in English and Vietnamese.
– Proficient in Google Workspace (Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint).
– Excellent organizational skills with the ability to effectively manage multiple tasks, deadlines, and priorities.
– Outstanding communication and presentation skills, confident in interacting with senior management.
– Broad understanding of business operations and experience supporting global and remote teams.
– Ability to work independently, with resource integration skills and proactive task and project management.
– Excellent interpersonal skills with experience successfully supporting senior management in complex organizations.
【Why Choose Us?】
We focus on creating a collaborative and inclusive work environment that inspires team members to pursue excellence. The company offers competitive compensation, career development opportunities, and a friendly work atmosphere. Join us in shaping the future of business information in Vietnam.